Streamline Your Procurement

Smart Procurement for
Modern Finance

Take control of purchasing — from request to payment.

Pcash automates your procurement lifecycle with workflows, approvals, and audit-ready controls, all in one connected platform.

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5-minute setup
Bank-level security
Real-time tracking

Pcash

Real-time purchase tracking

Today
March 15, 2024
Requests
12
This week
Approved
8
Ready to order
Spend
KES 850K
This month

Recent Purchase Requests

OM
Office Furniture
Marketing Department
KES 125,000
✓ Approved
TE
Tech Equipment
IT Department
KES 340,000
⏳ Pending
CS
Cleaning Supplies
Operations Team
KES 45,000
📦 Ordered
Auto-Approval
Under budget limit
Budget Tracking
Real-time monitoring

Trusted by finance teams at leading companies

Syokinet
Nautics Flow
Seal & Associates
Zima Homes
Rewards
Syokinet
Nautics Flow
Seal & Associates
Zima Homes
Rewards
Bottleneck Elimination

Say Goodbye to Procurement Bottlenecks

No more email chains, scattered files, or unapproved spending. Pcash empowers your team with seamless, digital workflows that eliminate delays and ensure compliance.

75%
Faster Process
Zero
Email Chains
100%
Visibility

Streamlined Flow

📝
Request
✅
Approve
📄
Order
🧮
Match
💸
Pay
Eliminate Email Chains
All communication centralized in one platform
Prevent Unauthorized Spending
Built-in approval controls and budget checks
Accelerate Approvals
Mobile notifications and one-tap approvals

Process Analytics

Optimized
Process Transformation
❌ Before Pcash
Inefficient
📧 Email Approvals3-5 days
📄 Paper-based POsManual
🔍 Status TrackingNo visibility
💰 Unauthorized Spend15-20%
✅ With Pcash
Optimized
📱 Mobile Approvals< 2 hours
⚡ Auto-generated POsInstant
👀 Real-time Tracking100% visible
🛡️ Controlled Spend0% maverick
Smart Alerts
All Clear
No bottlenecks detected
✓ Optimal
Auto-Escalation
Pending req. → backup approver
⏳ Active
Budget Alert
Marketing dept. at 85% budget
⚠ Watch
2.1h
Avg. Approval
95%
Efficiency
0
Stuck Requests
Optimized
End-to-End Flow

Complete Procurement Lifecycle Management

From initial request to final payment, watch how Pcash orchestrates every step of the procurement process with seamless automation and real-time visibility.

6
Smart Steps
< 48h
Avg. Cycle
100%
Traceable
Automated Routing
Intelligent workflows ensure every request reaches the right approver
Real-time Visibility
Track progress at every stage with live status updates
3-Way Matching
Automated verification prevents fraud and ensures accuracy
Instant Payments
Pay vendors immediately via M-PESA or bank transfer

Procurement Flow Manager

Live
Active Request: REQ-2024-0189
In Progress
📝 Requisition Submitted
Office Supplies • KES 45,000
✓ Complete
✅ Department Approval
Approved by Sarah K. • 2 hours ago
✓ Complete
📄 Purchase Order Generation
Auto-creating PO • ETA: 5 minutes
⏳ Processing
4
📦 Goods Receipt
Awaiting delivery confirmation
⏸ Pending
5
🧮 3-Way Matching
PO + Invoice + GRN verification
⏸ Pending
6
💸 Payment
M-PESA disbursement
⏸ Pending
Process Statistics
12
Active Flows
32h
Avg. Cycle
98%
Success Rate
RECENT COMPLETIONS
REQ-2024-0187 • IT Equipment✓ Paid
REQ-2024-0185 • Marketing Materials✓ Paid
REQ-2024-0183 • Office Furniture✓ Paid
Processing
Contract Management

Stay Compliant by Default with Smart Contract Management

Contracts are the backbone of supplier relationships. With Pcash, manage every procurement-related agreement in one secure, audit-ready platform with automated compliance monitoring.

100%
Audit Ready
Zero
Missed Renewals
24/7
Compliance
Centralized Repository
Store SLAs, NDAs, MSAs, and vendor contracts securely
Smart Renewal Alerts
Auto-reminders for upcoming renewals and expirations
Version Control
Track version history, approvals, and link to transactions
Compliance Monitoring
Maintain audit-ready compliance at every step

Contract Management Hub

Compliant
Active Contract Portfolio
Service Level Agreement
Vendor ABC Ltd • KES 2.5M/year
SLAVersion 2.1
Expires in
30 days
Alert Set
Master Service Agreement
Tech Solutions Inc • KES 8.2M/3yrs
MSAVersion 1.3
Valid for
2.3 years
Active
Non-Disclosure Agreement
Consulting Partners • Confidential
NDAVersion 1.0
Status
Perpetual
Secured
Compliance Monitor
Audit Trail Complete
All contracts digitally signed & tracked
✓ Verified
Auto-Renewal Check
Scanning for upcoming renewals
⏳ Processing
Renewal Required
ABC Ltd SLA expires in 30 days
⚠ Action
47
Active Contracts
100%
Compliance Rate
98%
On-time Renewals
Compliant
Mobile-First Procurement

Procure From Anywhere, Anytime

Field teams can submit requisitions, track approval status, and receive PO updates — all from their phone. No delays, no excuses.

98%
Mobile Usage
< 60s
Request Time
24/7
Access
One-Tap Requisitions
Submit requests with photo capture and voice notes
Real-Time Status Updates
Push notifications for every approval milestone
Offline Mode
Continue working without internet, sync when connected
Multi-Platform Sync
iOS, Android, and web — your data everywhere
9:41

Procurement

Mobile Dashboard

QUICK ACTIONS

New Request
Submit requisition
Approve
Pending items (3)

RECENT REQUESTS

Office Supplies
Approved
REQ-2024-0156 • KES 25,000
2 hours ago
Marketing Materials
Pending
REQ-2024-0157 • KES 45,000
1 day ago
IT Equipment
In Review
REQ-2024-0158 • KES 150,000
3 days ago
12
This Month
3
Pending
KES 220K
Total Value
Live Updates

Finance Integration Hub

Synced
🧾
Accounts Payable
Auto-match and approve for payment
Connected
📊
Budget Control
Real-time tracking of committed vs actual spend
Active
📚
Accounting Systems
QuickBooks, Sage, Xero sync
Synced
🇰🇪
ETIMS Compliance
Kenya Tax Authority integration
Compliant
Real-time Data Flow
Live
Purchase Order → QuickBooks2 min ago
Budget Check → Finance System5 min ago
Invoice → ETIMS8 min ago
99.9%
Uptime
< 2s
Sync Time
4
Systems
Finance Integration

Connect With Your Finance Stack

Pcash connects seamlessly with your existing finance ecosystem. No silos, no manual exports — just perfect harmony across all your tools.

15+
Integrations
Real-time
Sync
API-First
Architecture
Bi-directional Sync
Data flows both ways — no manual entry needed
Pre-built Connectors
Ready-made integrations for popular accounting systems
Custom API Access
Build custom integrations with comprehensive APIs
Compliance Ready
Built-in compliance for ETIMS, VAT, and audit requirements

Why Finance Teams Love Pcash Procurement

Built for modern businesses that need speed, control, and visibility.

Built-in Controls

Multi-level approval workflows and automated budget checks

Real-time Visibility

Live spend tracking and complete audit trails

Centralized Records

All contracts and vendor information in one place

Integrated Payments

Direct payments to M-PESA and bank accounts

Smart Insights

Vendor performance analytics and savings opportunities

Fraud Protection

3-way matching and automated variance detection

Frequently Asked Questions

Everything you need to know about digital procurement management

Can we restrict who sees or raises requests?

Yes. Roles and permissions let you control who can view, request, approve, or manage procurement.

Do vendors need to log in to Pcash?

Can I manage supplier contracts on the platform?

Does Pcash support budget checks before approval?

Can I pay vendors through both M-PESA and banks?

Do you support 3-way matching?

Ready to Transform Your
Procurement Process?

Stop dealing with manual approvals and lost purchase orders. Get automated workflows, real-time budget controls, and seamless vendor payments—all from one platform.

Start Free Trial Book a Demo