Petty cash management
made effortless
Transform loose receipts into transparent, trackable expenses. Submit requests, get instant approvals, and receive M-PESA disbursements—all from your mobile device.
By clicking "Get Started" you agree to our Terms of Service and Privacy Policy.
Petty Cash Hub
Real-time expense tracking
Trusted by finance teams at leading companies
Everything you need for Petty Cash
with Pcash
Submit, approve, disburse, and sync—effortlessly.
Track, Approve, Disburse & Sync – All in One Place
Managing small office expenses shouldn't be a big deal. All accessible via web and mobile app.
Submit Requests Anytime, Anywhere
Using the Pcash mobile or web app, employees can raise petty cash requests on the go effortlessly.
Fast, Structured Approvals
Set up approval workflows that match your internal policies for instant notifications and quick decisions.
Instant Disbursement via M-PESA
Once approved, petty cash is disbursed directly to the requester's M-PESA wallet instantly.
Seamless Sync with Accounting Software
Automatically syncs all petty cash transactions with QuickBooks, Sage, Xero for easy reconciliation.
Smart Reconciliation & Reporting
Receipts are matched to transactions and reports are generated in real-time for complete visibility.
How Petty Cash Works?
From request to reconciliation, automate your entire workflow.
New Request
Employee Submits a Request
Via mobile or web app, selecting the amount, category, and purpose. Receipts can be uploaded upfront or after spending.
Manager Reviews & Approves
Approvers are notified instantly. They can view request details and approve or reject with one tap.
Funds Disbursed via M-PESA
Upon approval, funds are automatically sent to the requester's M-PESA wallet.
Expense Reconciliation
Employees upload receipts if not done earlier. Pcash auto-matches them to the transaction.
Auto-Sync with Accounting System
All records are synced with your connected accounting software—no double entry.
View Reports Anytime
Generate detailed reports for audits, budgeting, or expense analysis.
Why Teams Choose Pcash
Built for modern businesses that need speed, control, and visibility.
Mobile-first experience for field & remote teams
Submit requests anywhere, anytime. Perfect for field sales, remote employees, and teams on the go.
Save time with automated flows
Eliminate manual paperwork, reduce approval bottlenecks, and automate reconciliation processes.
Disburse instantly via M-PESA
Upon approval, funds are automatically sent to the requester's mobile money wallet within seconds.
Sync with your accounting system in real time
Works with your existing accounting software like QuickBooks, Xero, and Sage for automatic syncing.
Set controls, budgets, and roles
Define spending limits, approval hierarchies, and department budgets to maintain financial control.
Pcash Dashboard
Recent Requests
Department Budgets
QuickBooks Sync
Audit Reports
Frequently Asked Questions
Everything you need to know about digital petty cash management
How do employees submit a petty cash request?
Employees can submit requests directly from the Pcash mobile app or web portal. They just need to fill in the amount, purpose, select an expense category, and upload receipts if available.
How fast is the approval and disbursement process?
Can I set limits on how much employees can request?
What happens if an employee forgets to attach a receipt?
How does Pcash integrate with accounting software?
Can I download reports for reconciliation or audits?
Is M-PESA the only disbursement option?
Is there an audit trail for every transaction?
Ready to Streamline Your
Petty Cash Management?
Stop dealing with cash receipts and manual approvals. Get instant disbursements, automated reconciliation, and real-time expense tracking—all from your mobile device.