Automate Your AR Workflow

Accounts Receivable
Automation with Pcash

Stop chasing payments. Pcash simplifies your entire accounts receivable process — from generating quotes and invoices to collecting payments and syncing with accounting software.

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5-minute setup
ETIMS compliant
Mobile invoicing

AR Dashboard

Real-time receivables tracking

Today
March 15, 2024
Outstanding
KES 1.2M
Due
Collected
KES 850K
This month
Overdue
KES 125K
Follow up

Recent Invoices

AC
Acme Corp
INV-2024-045
KES 125,000
💰 Paid
TB
Tech Builders Ltd
INV-2024-046
KES 89,500
📧 Sent
RS
Retail Solutions
INV-2024-047
KES 67,250
⏰ Due
ETIMS Ready
Tax compliant invoices
Mobile Invoicing
Bill on the go

Trusted by finance teams at leading companies

Syokinet
Nautics Flow
Seal & Associates
Zima Homes
Rewards
Syokinet
Nautics Flow
Seal & Associates
Zima Homes
Rewards

Core Features for
Modern AR Management

From quote creation to payment collection—streamline your entire receivables process

Professional Invoicing

Create & Send Professional Invoices Instantly

Build beautiful, branded invoices and quotes that get paid faster. From mobile quotes to ETIMS-compliant invoices—create, send, and track everything seamlessly.

< 60s
Invoice Creation
ETIMS
Compliant
Mobile
Ready
Branded Templates & Custom Fields
Professional invoices with your logo, colors, and custom line items
Quote-to-Invoice Conversion
Convert accepted quotes to invoices with one click
Multi-Channel Delivery
Send via email, WhatsApp, or SMS with embedded payment links
ETIMS Integration
Automatic tax compliance and government reporting
Get Started

Invoice Creator

INVOICE

#INV-2024-001

KES 85,000
Due: Mar 30, 2024
Bill To:
Acme Corporation
Nairobi, Kenya
KRA PIN: A123456789P
From:
Your Company Ltd
Westlands, Nairobi
KRA PIN: A987654321Z
Items:
Consulting Services (March)KES 75,000
VAT (16%)KES 10,000
Total:KES 85,000
Send Invoice:
ETIMS Compliant
Mobile Ready

Smart Collections Hub

Active
Today's Follow-ups
3 due
Acme CorpKES 85,000
Invoice #INV-2024-001 • 5 days overdue
Action Required
Tech Builders LtdKES 45,000
Invoice #INV-2024-002 • Due tomorrow
Reminder scheduled
Auto-send
Retail SolutionsKES 25,000
Invoice #INV-2024-003 • Paid 2 hours ago
Payment received via M-PESA
87%
Collection Rate
5.2
Avg Days
12
Active
Auto-Reminder Sent
Tech Builders Ltd • Payment due reminder
Delivered
Smart Collections

Follow-ups That Work While You Sleep

Stop chasing payments manually. Intelligent reminders track due dates, escalate automatically, and help you collect faster—all while maintaining professional relationships.

5x
Faster Collection
Auto
Escalation
24/7
Monitoring
Intelligent Reminder Sequencing
Customize timing and messaging by customer relationship and invoice age
Multi-Channel Outreach
Email, WhatsApp, and SMS reminders with professional templates
Smart Escalation Paths
Automatically escalate to managers or collections team when needed
Payment Link Integration
Every reminder includes instant payment options for faster collection
Get Started
Payment Collection

Get Paid Faster With Any Method

Accept payments through M-PESA, bank transfers, and cards. Automatic matching means payments sync instantly with your invoices and accounting system.

< 5s
Payment Matching
24/7
Collection
Auto
Reconciliation
Universal Payment Methods
M-PESA, bank transfers, credit cards, and mobile money
Instant Payment Matching
AI automatically matches payments to invoices in real-time
Real-time Notifications
Get instant alerts when payments are received
Embedded Payment Links
Every invoice includes secure payment buttons for instant collection
Get Started

Payment Tracker

Live
Recent Payments
Retail SolutionsKES 25,000
M-PESA • 2 minutes ago
✓ Auto-matched
Invoice #INV-2024-003
Tech Builders LtdKES 45,000
Bank Transfer • 1 hour ago
✓ Reconciled
Invoice #INV-2024-002
📱
M-PESA
Active
🏦
Bank Transfer
Available
💳
Cards
Enabled
KES 70K
Today
98%
Match Rate
2.1
Avg Days
Payment Received
ETIMS QR
Scan to verify

ETIMS Control Center

Compliant
Tax Compliance Status
✓ Active
Today's Submissions12
All invoices transmitted successfully
100% Success Rate
Recent Activity:
Invoice #INV-2024-001Transmitted
KES 85,000 • Acme Corp • 2 min ago
Invoice #INV-2024-002Acknowledged
KES 45,000 • Tech Builders • 5 min ago
KRA ETIMS Certified
Fully compliant tax invoicing system
Tax Compliance

Stay 100% Compliant With ETIMS Integration

Never worry about tax compliance again. Every invoice automatically meets KRA requirements with built-in ETIMS integration, ensuring you avoid penalties and stay audit-ready.

Auto
Transmission
100%
Compliant
Zero
Penalties
Automatic Tax Calculation
VAT, withholding tax, and other levies calculated correctly every time
Real-time KRA Transmission
Invoices submitted to ETIMS instantly upon creation
Audit-Ready Documentation
Complete paper trail with submission confirmations and acknowledgments
Error Prevention
Built-in validations prevent common compliance mistakes
Get Started
Accounting Sync

Books That Stay Perfectly Synced

No more double entry or reconciliation headaches. Every invoice and payment syncs automatically with QuickBooks, Xero, or Sage, keeping your books accurate and up-to-date.

Real-time
Sync
Zero
Double Entry
3+
Platforms
Multi-Platform Support
Works with QuickBooks, Xero, Sage, and other major accounting systems
Automatic Reconciliation
Payments automatically match to invoices in your accounting system
Chart of Accounts Mapping
Intelligent categorization based on your existing account structure
Historical Data Import
Seamlessly migrate existing customer and invoice data
Get Started

Accounting Bridge

Connected
📊
QuickBooks
Connected
📈
Xero
Available
📋
Sage
Available
Recent Syncs
Invoice #INV-2024-001✓ Synced
QuickBooks • Accounts Receivable • 2 min ago
Payment - Tech Builders✓ Reconciled
KES 45,000 • Deposit Account • 5 min ago
152
Synced Today
99.9%
Success Rate
< 5s
Sync Time
Auto-Sync Active

Receivables Hub

Live
KES 2.4M
Outstanding
KES 850K
Collected
KES 320K
Overdue
Top Outstanding
Acme CorporationKES 450K
3 invoices • 12 days overdue
Tech Solutions LtdKES 280K
2 invoices • Due in 5 days
Recent Activity
Payment received:+KES 85K
New invoice sent:INV-2024-003
Follow-up sent:Acme Corp
Real-time
Dashboard

See Everything at a Single Glance

Get complete visibility into your cash flow with real-time insights. Track who owes what, spot trends, and make informed decisions with comprehensive receivables analytics.

Real-time
Updates
360°
View
Smart
Insights
Cash Flow Forecasting
Predict future cash position based on outstanding invoices
Customer Risk Scoring
Identify high-risk accounts before they become problems
Performance Metrics
Track DSO, collection efficiency, and payment trends
Custom Reports
Generate detailed reports for management and stakeholders
Get Started
Mobile First

Manage AR on Any Device, Anywhere

Your receivables never sleep, and neither should your access to them. Send invoices, track payments, and follow up with customers from your phone, tablet, or desktop.

Any
Device
24/7
Access
Offline
Ready
Native Mobile Apps
Dedicated iOS and Android apps with full functionality
Responsive Web Interface
Works perfectly on tablets and desktop browsers
Push Notifications
Get instant alerts for payments, overdue invoices, and more
Offline Mode
Create invoices and track data even without internet connection
Get Started
AR Dashboard
Live
KES 2.8M
Total Outstanding
89%
Collection Rate
This Month
↗ +12%
KES 450K
Collected
18
Overdue
5.2d
Avg DSO
Aging Analysis
0-30 days
1.8M
31-60 days
650K
60+ days
350K
Recent Activity
SafariCom Ltd
+125K
Payment received • 2 min ago
KCB Bank
89K
Invoice sent • 1 hour ago
Equity Bank
67K
Overdue 5 days • Auto reminder sent
💡 Smart Insights
• 3 invoices due today worth KES 145K
• Follow up with Acme Corp - 87% payment probability
• Best collection time: 2-4 PM today

🚀 Why Automate Your
Accounts Receivable?

Manual AR slows cash flow, wastes time, and leads to errors. Replace chaotic processes with intelligent automation.

😓

Manual AR Process

Manual Invoice Creation

Hours spent creating invoices in Word or Excel

Chasing Payments

Endless phone calls and emails for overdue payments

Lost Payments

No visibility into who paid what and when

Compliance Errors

ETIMS violations and tax calculation mistakes

😵‍💫
Result: Cash Flow Problems
Late payments, stressed team, lost revenue
✨

Pcash Automated Solution

Professional Invoice Creation

Beautiful branded templates in under 60 seconds

Automated Follow-ups

Smart reminders via email, WhatsApp and SMS

Real-time Payment Tracking

Instant notifications when payments are received

ETIMS Compliance

Automatic tax calculations and government reporting

🎯
Result: Faster Cash Flow
Happy team, on-time payments, growth

From Quote to Cash in
6 Seamless Steps

Watch how intelligent automation transforms your accounts receivable from manual chaos to automated precision

AR Dashboard

INVOICE STATUS

INV-2024-001 • Acme Corp
KES 85,000 • Paid
INV-2024-002 • SafariCom
Overdue • KES 125,000

PAYMENT TRACKING

M-PESA Payment+KES 85K
From: Acme Corp • Today 2:30 PM
Follow-up SentKES 125K
To: SafariCom • Auto-reminder

COLLECTIONS

📊
Collection Rate: 89%
Avg DSO: 5.2 days
47
Invoices Sent
KES 2.8M
Collected
01

Create Professional Invoices

Build beautiful, branded invoices or quotes in under 60 seconds. Add your logo, custom fields, and ETIMS compliance.

02

Multi-Channel Delivery

Send invoices via email, WhatsApp, or SMS with embedded payment links. Customers get instant access anywhere.

03

Customer Payment

Customers pay via M-PESA, bank transfer, or mobile money using convenient payment instructions on every invoice.

04

Real-time Tracking

Get instant notifications when invoices are viewed, paid, or overdue. Track every interaction automatically.

05

Smart Follow-ups

Automated reminder sequences via email, WhatsApp, and SMS. Never chase payments manually again.

06

Accounting Sync & Analytics

Every transaction syncs to QuickBooks, Xero, or Sage. Get insights on collection rates, aging, and cash flow.

Frequently Asked Questions

Everything you need to know about automated accounts receivable management

Can I send invoices from both the web and the mobile app?

Yes! Pcash supports full invoicing features on both platforms so your team can operate from anywhere.

Does Pcash support recurring invoices?

How do customers pay me?

Will I get notified when an invoice is paid?

Do you integrate with QuickBooks or Sage?

Is Pcash ETIMS compliant?

Take Control of Your Cash Flow—
Minus the Busywork

Pcash gives you the tools to automate, track, and accelerate your receivables — from the office or on the go. No spreadsheets. No delays. Just faster payments.

Start Free Trial Book a Demo