Automate Your AP Workflow

Accounts Payable
Made Effortless

Managing supplier invoices, approvals, and payments shouldn't be a manual headache. With Pcash, everything from invoice capture to final disbursement is automated, traceable, and seamlessly synced.

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5-minute setup
Bank-level security
Instant payments

AP Dashboard

Real-time invoice tracking

Today
March 15, 2024
Processed
47
This month
Pending
12
Awaiting approval
Paid
KES 2.4M
This month

Recent Invoices

SF
Safaricom Business
Internet & Cloud Services
KES 85,000
✓ Approved
KP
Kenya Power
Monthly Electricity
KES 42,500
⏳ Pending
OS
Office Supplies Co.
Stationery & Equipment
KES 18,750
💳 Paid
AI Processing
Extracting invoice data...
Mpesa Ready
Instant disbursement

Trusted by finance teams at leading companies

Syokinet
Nautics Flow
Seal & Associates
Zima Homes
Rewards
Syokinet
Nautics Flow
Seal & Associates
Zima Homes
Rewards

Everything You Need for
Modern AP Management

From AI-powered invoice capture to instant payments—streamline every step of your accounts payable process

AI-Powered Automation

Turn Every Invoice Into Instant Intelligence

Stop typing invoice data forever. Our advanced AI reads, understands, and processes invoices from any format—PDFs, images, emails—with enterprise-grade accuracy.

99.5%
Accuracy Rate
< 30s
Processing Time
80%
Time Saved
Smart Upload & Email Processing
Drag-and-drop, email forwarding, or bulk upload—works with any method
Complete Data Extraction
Vendor details, amounts, dates, line items, taxes—captured automatically
Intelligent Validation & PO Matching
Auto-detect duplicates, validate against POs, and flag discrepancies
Global Business Ready
Multi-currency support, tax compliance, and localized formats

Invoice Processing Center

Drop invoices here or click to upload

PDF, JPG, PNG up to 10MB

Invoice-2024-001.pdf

Processed • KES 45,000

Complete

INV-KenPower-March.pdf

Extracting data...

75%
AI Extracted Data
99.5% Accuracy
Vendor:KenPower Ltd
Invoice #:INV-2024-0342
Date:March 15, 2024
Due Date:March 30, 2024
Amount:KES 87,500
Tax:KES 12,500
Total:KES 100,000
Currency:KES
Line Items:
Electricity - Office ComplexKES 87,500
PO Matching:
Matched
PO Number:PO-2024-0189
PO Amount:KES 100,000
Match Status:100% Match
Variance:KES 0
Three-way Match:
PO
Invoice
Receipt
AI Processing

Smart Approval Engine

Live
1
AI Route Analysis
Auto-routed to Sarah K. (Dept Head)
Amount: KES 100,000 • Vendor: KenPower
2.3 mins avg
2
Department Approval
Sarah K. • Mobile notification sent
Pending approval
Next step
3
Finance Final Review
Auto-approved (amount < KES 150k)
Waiting for previous step
2.3m
Avg. Time
98%
Auto-Route
5x
Faster
Mobile Notification Sent
Sarah K. can approve on-the-go
Delivered
Smart Automation

Approvals That Flow Like Clockwork

Stop chasing approvers. Set intelligent rules that route invoices automatically, send mobile notifications, and escalate when needed—all while maintaining full control.

5x
Faster Approvals
0
Bottlenecks
24/7
Mobile Access
Intelligent Auto-Routing
AI analyzes amount, vendor, and department to route instantly
Mobile-First Approvals
Push notifications, one-tap approval from anywhere
Smart Escalation Paths
Auto-escalate to backup approvers if no response
Complete Audit Trail
Every action logged with timestamps and user details
Instant Payments

Pay Anyone, Anywhere, Instantly

From Mpesa to international transfers, pay vendors with one click or schedule bulk payments. Built for modern businesses that need speed and control.

< 30s
Payment Time
24/7
Available
100%
Secure
Instant Mpesa & Mobile Money
Pay vendors directly to their mobile wallets in seconds
Smart Bulk Processing
Process hundreds of payments with intelligent scheduling
Multi-Channel Support
Bank transfers, cards, and international payments
Automated Reconciliation
Every payment tracked and synced with your accounting

Payment Hub

Live
📱
Mpesa
Selected
🏦
Bank
Available
💳
Card
Available
Payment Queue
3 payments ready
KenPower LtdKES 100,000
Invoice: INV-2024-0342 • Due: Today
Ready to pay via Mpesa
Office Supplies LtdKES 25,500
Invoice: INV-OS-245 • Due: Tomorrow
Scheduled payment
Marketing AgencyKES 45,000
Invoice: INV-MKT-189 • Due: Next week
Pending approval
KES 170K
Total Queued
1
Due Today
99.9%
Success Rate
Payment Processing

What Pcash Solves in
Accounts Payable

Replace manual processes and spreadsheets with intelligent automation that eliminates errors and saves time.

😓

Manual AP Process

Manual Data Entry

Hours spent typing invoice details into spreadsheets

Chasing Approvers

Endless emails and follow-ups for approvals

Duplicate Payments

Missing due dates and paying invoices twice

No Spend Visibility

Cannot track where money is going

😵‍💫
Result: Chaos & Inefficiency
Stress, errors, and wasted time

Pcash Automated Solution

AI Data Extraction

Automatic OCR reads and processes all invoices

Smart Notifications

Auto-alerts to approvers with mobile access

Duplicate Prevention

AI flags duplicates and tracks due dates

Real-time Analytics

Complete visibility into all AP spending

🎯
Result: Efficiency & Control
Peace of mind and time savings

From Invoice to Payment
In 7 Seamless Steps

Watch how intelligent automation transforms your accounts payable from chaos to clockwork precision

AP Dashboard

PROCESSING STATUS

Invoice-2024-001.pdf
KES 85,000 • Processed
KenPower-March.pdf
Extracting data...

APPROVAL QUEUE

Safaricom BusinessKES 100K
Pending • Sarah K.
Office SuppliesKES 25K
Approved • Ready to pay

PAYMENT STATUS

📱
Mpesa Payment Sent
KES 42,500 • Office Supplies
47
Processed
KES 2.4M
Paid Out
01

Invoice Intake

Vendors email invoices to your dedicated Pcash inbox, or upload directly via web portal. All formats supported.

02

AI Intelligence

Advanced OCR extracts all data points with 99.5% accuracy. Vendor, amounts, dates, line items—captured instantly.

03

Smart Routing

Intelligent workflows route to the right approvers based on amount, vendor, department, or custom rules you set.

04

Approval

Approvers get instant notifications across all devices. One-tap approval or detailed review—from desktop, mobile, or anywhere.

05

Payment

Pay via Mpesa, bank transfer, or card. Instant or scheduled—your choice.

06

Live Sync

Every transaction syncs to QuickBooks, Xero, or Sage in real-time.

07

Complete Visibility

Full audit trails, exportable reports, and analytics for every step.

✨ Benefits at a Glance

Why Choose Pcash for
Accounts Payable

AI Invoice Capture

Save hours of data entry & avoid costly errors

Custom Workflows

Stay compliant with internal policies

Instant Disbursement via Mpesa

Pay vendors fast without switching platforms

Real-time Accounting Sync

Keep your books clean and updated

Centralized AP Dashboard

Monitor liabilities, aging, and approval bottlenecks

Paperless Audit Trail

Be always audit-ready, digitally

Frequently Asked Questions

Everything you need to know about automated accounts payable management

Can I control who approves what?

Yes. You can set approval limits and roles per user, team, or vendor with customizable workflows that match your internal policies.

Is Mpesa disbursement instant?

What if I want to schedule payments later?

Does it handle multi-currency invoices?

How secure is the platform?

Can I export all data for audit purposes?

Ready to Streamline Your
Accounts Payable?

Automate invoice capture, speed up approvals, and pay vendors—without the chaos. Join hundreds of businesses already using Pcash for their AP automation.